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Privacy Policy

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Effective Date: February 2025
Essential Talent Ltd
Company Number: 16240638
Registered Office: 12 Station Parade, Harrogate, England, HG1 1UE
Email: contact@essentialtalent.co.uk

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1. Introduction

Essential Talent Ltd (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal data is processed lawfully, fairly, and transparently. This Privacy Policy outlines how we collect, use, store, and protect your personal data when you interact with our recruitment services.

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We act as a data controller when processing personal information for recruitment, and as a data processor when handling data on behalf of employers.

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By using our services, you confirm that you have read and understood this Privacy Policy.

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2. Data We Collect

We collect and process personal data based on your interactions with us, including when you apply for jobs, engage our services, or visit our website.

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2.1 Job Seekers

We may collect:

  • Full name, date of birth, and contact details (phone, email, address).

  • CVs, cover letters, employment history, education, and qualifications.

  • References, skills, certifications, and professional memberships.

  • Salary expectations, work preferences, and job application history.

  • Right-to-work documentation, identification, and background check results (if required).

  • Any additional information you provide during the recruitment process.

 

2.2 Clients & Employers

We may collect:

  • Business name, company registration details, and contact information.

  • Job descriptions, hiring preferences, and salary details.

  • Communication records, invoices, and payment details.

 

2.3 Website Visitors

We may collect:

  • IP address, browser type, operating system, and device information.

  • Cookies, tracking technologies, and usage analytics.

  • User interactions with our website and marketing communications.

 

For more details, please refer to our Cookie Policy.

 

3. How We Use Your Data

 

We use your data to:

  • Provide job-matching services and facilitate recruitment.

  • Communicate with candidates and clients regarding job opportunities.

  • Process job applications, schedule interviews, and conduct pre-employment checks.

  • Verify identity and right-to-work status where applicable.

  • Improve our website, recruitment processes, and customer experience.

  • Comply with legal and regulatory obligations.

  • Conduct marketing and promotional activities (with consent).

 

We do not use automated decision-making processes for recruitment.

 

4. Legal Basis for Processing

We process your data under the following legal bases:

  • Consent – When you provide explicit consent (e.g., submitting a job application).

  • Contractual Necessity – When processing is required to fulfill recruitment services.

  • Legitimate Interests – When processing is necessary for business operations (e.g., notifying you about relevant job opportunities).

  • Legal Compliance – When required by UK law (e.g., right-to-work verification).

 

You may withdraw consent for processing at any time by contacting us.

 

5. Data Sharing & Transfers

We may share your personal data with:

  • Employers and hiring managers for job placement.

  • Third-party service providers (e.g., payroll providers, background check agencies).

  • Regulatory authorities if required by law.

 

We do not sell or trade personal data.

 

If we transfer your data outside the UK or EEA, we ensure appropriate safeguards are in place (such as UK GDPR-approved contractual clauses) to protect your information.

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6. Data Retention

We retain your personal data for the following periods:

  • Job Seekers – 24 months from the last interaction unless you request deletion.

  • Clients & Employers – As required for ongoing business relationships and legal compliance.

 

After these periods, data will be securely deleted or anonymised unless further retention is required for legal, tax, or regulatory purposes.

 

7. Your Rights Under UK GDPR

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

  • Access – Request a copy of the personal data we hold about you.

  • Rectification – Request corrections to inaccurate or incomplete data.

  • Erasure – Request deletion of your data where no longer necessary.

  • Restriction – Request limits on how we process your data.

  • Objection – Object to data processing in certain circumstances, such as direct marketing.

  • Portability – Request your data in a structured format for transfer to another service provider.

 

To exercise your rights, contact us at contact@essentialtalent.co.uk.

 

If you have concerns about how we handle your data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) via www.ico.org.uk or by calling 0303 123 1113.

 

8. Security Measures

We take data security seriously and implement:

  • Encryption of sensitive data.

  • Access controls to restrict data access to authorised personnel only.

  • Secure servers and firewalls to prevent unauthorised access.

  • Regular security audits to assess risks and vulnerabilities.

 

However, no system is 100% secure, so we encourage users to take precautions when sharing personal data online.

 

9. Contact Information

If you have any questions or concerns about this Privacy Policy, you can contact us at:

Essential Talent Ltd

12 Station Parade, Harrogate, England, HG1 1UE
Email: contact@essentialtalent.co.uk

 

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. Any updates will be posted on this page, and significant changes will be communicated where necessary.

 

Last Updated: February 2025

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